Monday, April 12, 2010

NFRC Prepares for its First Virtual Meeting

NFRC will hold its first virtual membership meeting July 19-21, which will take the place of the in-person summer meeting.
It’s nothing to be afraid of,” joked Cheryl Gendron, NFRC’s meetings manager. Gendron then presented a comprehensive overview of what to expect with a virtual meeting, explaining that it’s the same agenda, just a different process.

Attendees will register for the virtual meeting just as they have for past meetings. The meeting will be hosted virtually through the Web software tool GO-TO Webinar by Citrix. All participants need is a computer and VoIP (Voice over-Internet Protocol) or their telephone.

The meeting service provides secure access and professional technical support will be available.

Committees and subcommittees will conduct their normal activities during the virtual meeting. (There will be no task groups during the online meeting.)

All callers will be muted during the meeting. Attendees will virtually “raise their hands” to enter a queue to speak. They may speak after the Chair recognizes them. Votes will also be conducted using the raise your hand feature.

NFRC recommends using a USB headset for the meeting. Attendees also are encouraged to participate in two live rehearsals NFRC will conduct before the meeting to verify that their equipment and software is working.

To learn more about the NFRC virtual meeting week, please see the FAQs document and recommended equipment list posted on the NFRC Meetings Web page.

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